The Mobile County Public School System provides for the creation and maintenance of education records necessary for the education of students. Education records are those records, files, documents, and other materials which contain information directly related to a student and as further defined by the Family Educational Privacy Act, 20 U.S.C.A. §1232g. Education records are confidential and access to them is protected by federal law.
The following guidelines apply to the release of student education records:
The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. These rights are:
The principal or his/her designee will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the school decides not to amend the records as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.
The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that the Mobile County Public School System, with certain exceptions, obtains parent/guardian's written consent prior to the disclosure of personally identifiable information from students' education records. However, the MCPSS may disclose appropriately designated "directory information" without written consent, unless parent/guardian has advised the MCPSS to the contrary in accordance with the district's procedures. The primary purpose of directory information is to allow the MCPSS to include this type of information from students' education records in certain school publications. Examples include:
•· A playbill, showing your student's role in a drama production;
•· The annual yearbook;
•· Honor roll or other recognition lists;
•· Graduation programs; and
•· Sports activity sheets, such as for wrestling, showing weight and height of team members.
•· Student's name
•· Participation in officially recognized activities and sports
•· Telephone listing
•· Weight and height of members of athletic teams
•· Electronic mail address
•· Degrees, honors, and awards received
•· Date and place of birth
•· Major field of study
•· Dates of attendance
•· Grade level
•· The most recent educational agency or institution attended
If a parent/guardian does not want the MCPSS to disclose directory information from their child's education records without their prior written consent, the parent/guardian must notify the Mobile County Public School System in writing by September 15, 2009 as follows.
Director of District Technology Support Services
Mobile County Public School System
P.O. Box 180069, Mobile, AL 36618
Family Policy Compliance Office