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Student Records

Education Records:

The Mobile County Public School System provides for the creation and maintenance of education records necessary for the education of students.  Education records are those records, files, documents, and other materials which contain information directly related to a student and as further defined by the Family Educational Privacy Act, 20 U.S.C.A. §1232g.  Education records are confidential and access to them is protected by federal law.

The following guidelines apply to the release of student education records:

  • Parents or guardians shall be provided on request with a list of the types of records directly related to students which are maintained by the school system
  • If any material or document in the education record of a student includes information on more than one student, the parents or guardians of one of such students shall have the right to inspect and review only such part of such material or document as relates to such student or to be informed of the specific information contained in such part of such material.

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records.  These rights are:

  • The right to inspect and review the student's education records within 45 days of the day the school receives a request for access.  Parents or eligible students should submit to the school principal a written request that identifies the record(s) they wish to inspect.

The principal or his/her designee will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

  • The right to request the amendment of the student's education records that the parent or eligible student believes is inaccurate.  Parents or eligible students may ask the school to amend a record that they believe is inaccurate.

They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate.  If the school decides not to amend the records as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

  • The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.  One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school Board; a person or company with whom the school has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.

  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Board of School Commissioners of Mobile County to comply with the requirements of FERPA.  The name and address of the Office that administers FERPA are:

STUDENT RECORDS

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that the Mobile County Public School System, with certain exceptions, obtains parent/guardian's written consent prior to the disclosure of personally identifiable information from students' education records. However, the MCPSS may disclose appropriately designated "directory information" without written consent, unless parent/guardian has advised the MCPSS to the contrary in accordance with the district's procedures. The primary purpose of directory information is to allow the MCPSS to include this type of information from students' education records in certain school publications. Examples include:

•·         A playbill, showing your student's role in a drama production;

•·         The annual yearbook;

•·         Honor roll or other recognition lists;

•·         Graduation programs; and

•·         Sports activity sheets, such as for wrestling, showing weight and height of team members.

DIRECTORY INFORMATION

The Mobile County Public School System has designated the following information as directory information: [Note: an LEA may, but does not have to, include all the information listed below.]

•·         Student's name

•·         Participation in officially recognized activities and sports

•·         Address

•·         Telephone listing

•·         Weight and height of members of athletic teams

•·         Electronic mail address

•·         Photograph

•·         Degrees, honors, and awards received

•·         Date and place of birth

•·         Major field of study

•·         Dates of attendance

•·         Grade level

•·         The most recent educational agency or institution attended

If a parent/guardian does not want the MCPSS to disclose directory information from their child's education records without their prior written consent, the parent/guardian must notify the Mobile County Public School System in writing by September 15, 2009 as follows.

Director of District Technology Support Services

Mobile County Public School System

P.O. Box 180069, Mobile, AL   36618

 

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605

 

For more information regarding student records contact:

CONTACTS

Mrs. Vickie Price (251) 221-4274
Student Records/ClerkEmail Mrs. Vickie Price
Mrs. Nancy Sims (251) 221-4274
Student Records/ClerkEmail Mrs. Nancy Sims


SCHOOLinSITES

Mobile County Public Schools has earned and maintains system accreditation through AdvancED.