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Welcome to the Paperwork Committee

Paperwork Committee

Approved by Mobile County Board of School Commissioners

May 24, 2011


In an attempt to limit the paperwork required of teachers in the MCPSS, the following procedures have been established. Items listed below are recognized as vital paperwork required of certified personnel in Mobile County public schools.

 

Vital Paperwork

  1. One daily plan for each subject taught that includes the four components with no added requirements. The four components are objectives, materials, activities, and evaluation.
  2. Assessments of student learning, in accordance with school board policy, which document student grades.
  3. Attendance paperwork that is essential for state and federal funding.
  4. Educate Alabama paperwork necessary to comply with written state law.
  5. Special Education paperwork required by written state or federal mandates or lawsuit settlements.
  6. Required payroll paperwork and any other paperwork needed to comply with specific written school board policy, i.e. travel request forms, leave forms, field trip requests.
  7. Any other paperwork required by written school board policy, written state or federal mandates, or lawsuit settlements must be specifically referenced.

v Any paperwork that the individual certified employee chooses to do because it is beneficial to him/her personally is understood to be vital to that one employee and not necessary for anyone else.

Paperwork not listed above can only be added to the Vital Paperwork list by following these steps:

  1. The person requesting approval of a new form or new data collection effort submits written justification to his/her immediate supervisor on an electronic form via the MCPSS Forms Room.
  2. If the supervisor approves the request, the request is submitted to the Superintendent.
  3. The Superintendent distributes the request to all Paperwork Committee members.
  4. The Paperwork Committee members review, meet, and vote.
  5. The Paperwork Committee Chair reports the decision of the Committee to the requesting supervisor (with a copy to the Superintendent) within ten (10) working days of receiving the official request from the Superintendent.
  6. The decision of the Paperwork Committee will be considered final unless the supervisor chooses to appeal the decision to the Superintendent within ten (10) working days of receiving denial of the original request.
  7. he Superintendent will review all documentation related to the original request, its denial and the appeal. The Superintendent will then render a decision within ten (10) working days of the appeal. The Superintendent’s ruling is final.

MCPSS Continuing Paperwork Committee

Committee Structure

The Paperwork Committee will be comprised of sixteen (16) voting members with the Superintendent and his/her designee serving as ex-officio members with liaisons from Special Education and Technology. The Committee has the right to call in representatives from any division for clarification and/or advice.

The Committee members will be elected to two year terms by all certificated employees in the same category. No member will be allowed to serve more than two consecutive terms (a total of four consecutive years). There must be a two year break between one four year term and the beginning of the next term

2014-15 Paperwork Committee Members

Make-Up of Committee

6 Teachers (2 High School; 2 Middle School; 2 Elementary School)
4 Local School Administrators (1 High School; 1 Middle School; 2 Elementary School)
3 MCEA Teacher Representatives
1 AFT Teacher Representative
2 Central Office Administrators (1 Academic Affairs; 1 Business, Student Services or Technology Department)
Superintendent (Ex-Officio)
Superintendent’s Designee (Ex-Officio)
Technology Liaison (non-voting technical advisor to the committee)
Special Education Liaison (non-voting advisor to the committee)

v No one may serve as a voting member of the committee who is employed in a capacity above the level of Coordinator.

v It is recommended that every effort be made to include members from each feeder pattern and that committee membership embody the diversity of the district itself.

v In August of 2011, a new set of Paperwork Committee members will be elected reflecting the structure above, one-half of whom will be elected to one year terms and one-half of whom will be elected to two year terms. In succeeding elections everyone, except those filling an unexpired term, will be elected for a full two year term. As individuals resign, new members would be elected who would satisfy the stated membership requirements of the continuing Paperwork Committee. After the initial election in August, all future elections will occur in the March-May timeframe.

Policy Decisions

All committee decisions should be made by consensus of all voting members. If the committee is unable to reach a decision by consensus, a vote should be taken. The vote would be decided by the majority of those present and voting, providing that a quorum is present. (Definition of Quorum: A quorum will be at least fifty percent of the voting membership – 8 voters.)

Timeline

Requests for the approval of adding paperwork to the Vital Paperwork list will be sent to the Superintendent who will promptly (within five days) disseminate the information to the Paperwork Committee via email. The preferred timeline for reaching a decision on new/proposed paperwork is ten (10) business days after the Paperwork Committee officially receives the request from the Superintendent.


Chart for Initial Election/Appointment

Length of
6 Teachers Initial Term Elected By
Position A – High School Teacher 1 year term High School Teachers
Position B – High School Teacher 2 year term High School Teachers
Position C – Middle School Teacher 1 year term Middle School Teachers
Position D – Middle School Teacher 2 year term Middle School Teachers
Position E – Elementary School Teacher 1 year term Elementary School Teachers
Position F – Elementary School Teacher 2 year term Elementary School Teachers

Length of
4 Local Administrators Initial Term Elected By
Position G – High School 1 year term High School Administrators
Position H – Middle School 2 year term Middle School Administrators
Position I – Elementary School 1 year term Elementary School Administrators
Position J – Elementary School 2 year term Elementary School Administrators

 

Length of
2 Central Office Administrators Initial Term Elected By
Position K – Academic Affairs 1 year term Academic Affairs Certified Employees
Position L – Business, Student Services, 2 year term Business, Student Services, or
or Technology Representative Technology Employees

Length of
Union Teacher Representatives Initial Term Elected By
Position M – MCEA Teacher Representative 1 year term MCEA Members
Position N – MCEA Teacher Representative 2 year term MCEA Members
Position O – MCEA Teacher Representative 1 year term MCEA Members
Position P – AFT Teacher Representative 2 year term AFT Members