Approved by Mobile County Board of School Commissioners
May 24, 2011
v Any paperwork that the individual certified employee chooses to do because it is beneficial to him/her personally is understood to be vital to that one employee and not necessary for anyone else.
Paperwork not listed above can only be added to the Vital Paperwork list by following these steps:
MCPSS Continuing Paperwork Committee
The Paperwork Committee will be comprised of sixteen (16) voting members with the Superintendent and his/her designee serving as ex-officio members with liaisons from Special Education and Technology. The Committee has the right to call in representatives from any division for clarification and/or advice.
The Committee members will be elected to two year terms by all certificated employees in the same category. No member will be allowed to serve more than two consecutive terms (a total of four consecutive years). There must be a two year break between one four year term and the beginning of the next term
Make-Up of Committee
6 Teachers (2 High School; 2 Middle School; 2 Elementary School)
v No one may serve as a voting member of the committee who is employed in a capacity above the level of Coordinator.
v It is recommended that every effort be made to include members from each feeder pattern and that committee membership embody the diversity of the district itself.
v In August of 2011, a new set of Paperwork Committee members will be elected reflecting the structure above, one-half of whom will be elected to one year terms and one-half of whom will be elected to two year terms. In succeeding elections everyone, except those filling an unexpired term, will be elected for a full two year term. As individuals resign, new members would be elected who would satisfy the stated membership requirements of the continuing Paperwork Committee. After the initial election in August, all future elections will occur in the March-May timeframe.
All committee decisions should be made by consensus of all voting members. If the committee is unable to reach a decision by consensus, a vote should be taken. The vote would be decided by the majority of those present and voting, providing that a quorum is present. (Definition of Quorum: A quorum will be at least fifty percent of the voting membership – 8 voters.)
Requests for the approval of adding paperwork to the Vital Paperwork list will be sent to the Superintendent who will promptly (within five days) disseminate the information to the Paperwork Committee via email. The preferred timeline for reaching a decision on new/proposed paperwork is ten (10) business days after the Paperwork Committee officially receives the request from the Superintendent.